PDF file format is the universal standard for the file types, and it is preferred by most offices. It was first introduced in 2008 by Adobe for college students, and it became an instant hit. Today, PDF plays a key role in running a business efficiently and smoothly and allows for convenient data transactions. Here is a look at some of the advantages of using PDF file format.

Universal accessibility

There is no single universal operating system for personal computers, and each OS is equipped with its own script and data formatting applications. Accessing files required the availability of a specific application which was quite tedious. This is where PDF changed the game by providing a universal platform for accessing files. PDF files can be accessed easily, irrespective of the receiver’s operating system.

Content protection

The files that were formatted on niche applications required the receiver to have the same software version to access them. If the receiver didn’t have the updated application, some of the characters and font from the documents would get distorted. Moreover, most of the file extensions offer easy editability, which can become risky, especially when you are trying to protect the contents.

A PDF file doesn’t allow any editing and ensures strict viewing to maintain originality. Additionally, the PDF file works on the same script for all the operating systems, so the receiver will view the file as it was intended without any character distortion. Although, if the receiver wants to make any changes, he can use an online PDF editor to access some basic tools.

No latent costs

Almost all the file editing applications are paid, and they can only be downloaded from a designated application store. All these factors add to the accessing complexity and are not ideal for students or digital businesses. PDF readers, on the other hand, are completely free, and accessing a PDF file is easy and free of cost. You only need to have a browser with an Adobe extension to view a PDF file.

Flexible editing options

You can edit a PDF file in any desired way you want. For example, you can use an online PDF to Word converter to edit the file in .docx format and use all the editing tools offered by MS Word. Similarly, you can also convert the file into .XLSX format and access all the MS Excel tools for editing purposes. Once you are done making changes, convert the file back to PDF format to maintain security.

Space-saving

PDF files are very light and take very little space on the drive. Although, if you have a huge PDF file like an e-book, you can compress it into a zip folder using online tools and bring it to one-tenth of the original size. You can use the file compressor on your office documents when going paperless to save space on online servers.

Mobile access

PDF files only need a web browser for viewing; therefore, they can be accessed from the comfort of your mobile phone. You don’t have to be on your PC to open a PDF file, which adds to the convenience, especially when you are on the go.

David Cury